PURPOSE OF THE DATA PRIVACY AND PROTECTION STATEMENT
The Avenvis Group is dedicated to adhering to all relevant data privacy laws, recognizing that safeguarding data is fundamental for maintaining trust in our business relations.
Our commitment includes staying up-to-date with compliance – promoting reviews, obtaining certifications, and offering standard contractual safeguards in line with industry practices.
This Data Privacy and Protection Statement is designed to meet the data protection standards mandated by the European Union Data Protection Regulations, facilitating international data transfers under these guidelines.
This statement is applicable across all entities within the Avenvis Group, including our associated companies and their staff, and is built upon universally acknowledged principles of data privacy.
For the most current version of our Data Privacy and Protection Statement, please visit the data privacy section on the Avenvis Group’s website at: avenvis.com.
GUIDELINES FOR HANDLING PERSONAL DATA
In conducting our business, it is necessary for us to gather and utilize (process) certain kinds of information (Personal Data) pertaining to individuals (Data Subjects) with whom we interact.
We firmly believe in the importance of safeguarding individual rights during the processing of personal data, ensuring that all personal data is acquired and processed in a lawful and ethical manner.
As such, we hold and affirm that Personal Data should be:
(a) Processed in a lawful, fair, and transparent way with respect to the data subject (‘lawfulness, fairness, and transparency’).
(b) Gathered for clear, explicit, and legitimate reasons, and not processed further in ways that do not align with these reasons (‘purpose limitation’).
(c) Sufficient, relevant, and restricted to what is necessary in relation to the reasons for which they are processed (‘data minimisation’).
(d) Accurate and, where needed, kept up-to-date; all reasonable measures must be taken to promptly delete or correct personal data that is inaccurate in relation to the reasons for which it is processed (‘accuracy’). (
e) Maintained in a format that allows for identification of data subjects only as long as necessary for the reasons for which the personal data is processed (‘storage limitation’).
(f) Processed in a way that ensures suitable security of the personal data, including protection from unauthorized or illegal processing and from accidental loss, destruction, or damage, through appropriate technical or organizational strategies (‘integrity and confidentiality’).
JUSTIFICATION FOR DATA PROCESSING
To ensure that data processing activities are lawful, it’s essential that there is at least one valid basis for processing (collecting, utilizing, managing, or revealing) personal data. As per Article 6 (1) of the EU Regulation No 2016/679 (General Data Protection Regulation or GDPR), these bases can include:
- The data subject has consented to the processing of their personal data for one or more specific objectives;
- Processing is required for the execution of a contract where the data subject is a participant, or to take measures at the data subject’s request before entering into a contract;
- Processing is necessary for the interests of the controller or a third party, except where these interests are superseded by the data subject’s interests or basic rights and freedoms which necessitate personal data protection, particularly when the data subject is a minor.
It is important to note that under certain conditions, prior consent may not be required as per Article 6 (1) of the EU Regulation No 2016/679 (General Data Protection Regulation).
METHODS OF GATHERING YOUR PERSONAL DATA
Here are the primary ways in which we collect your information:
- When you directly engage with us through our website to inquire about our services.
- Through your responses to our direct marketing initiatives.
- By obtaining your personal data from alternative sources, such as social media platforms.
If you are under the age of 16, please do not share any of your information with us unless you have the consent of a parent or guardian.
We encourage you to help us maintain the accuracy of your information by notifying us of any changes to your contact details. We respect your right to have incorrect personal data rectified and incomplete personal data completed. Additionally, you should be aware that you possess the right to request the deletion of your personal data (the “right to be forgotten”) as outlined in Article 17 (1), point (a). To exercise this right, please contact us at: info@avenvis.com.
TYPES OF PERSONAL DATA THAT MAY BE GATHERED
We may collect various types of personal information about you, including:
- Your name,
- Address,
- Phone numbers,
- Email address.
Moreover, when you access our website, our web servers automatically identify your domain name and IP address. Information such as the IP address of the referring website, your operating system version, and your web browser type are also collected. However, this information is not directly linked to you and does not reveal your identity, hence it is not considered personal data.
SAFEGUARDING PERSONAL DATA
We are committed to ensuring that personal data is collected and managed responsibly, and this involves implementing adequate security measures. While it’s understood that data transmission over the Internet cannot be absolutely secure, we are dedicated to upholding physical, electronic, and procedural safeguards in line with current data protection standards. Our methods for safeguarding your personal information include technical and organizational security measures like encryption and authentication tools, designed to protect against manipulation, loss, destruction, and unauthorized access. Our primary security practices include:
- Limited access to your data, restricted to those with a legitimate need.
- Encrypted data transfer.
- Firewall-protected IT systems to prevent unauthorized access.
- Continuous monitoring of IT system access to identify and prevent any misuse.
YOUR DATA PROTECTION RIGHTS
As a data subject, you are entitled to several rights, and any assertions of these rights will be promptly addressed by the responsible department without causing you any disadvantage:
Right to Access: You have the right to obtain information from us about the processing of your personal data.
Right to Rectification: You have the right to request that we correct any inaccurate or incomplete personal data of yours.
Right to Erasure: Under the conditions outlined in Art. 17 of the GDPR, you have the right to request the deletion of your data. For example, you can request the deletion of data that are no longer necessary for the purposes for which they were collected or if you withdraw consent on which the processing is based.
Right to Restriction of Processing: If the conditions in Art. 18 of the GDPR are met, you can request a limitation on the processing of your data. This might be applicable if you contest the accuracy of your data, in which case, you can request a restriction on processing for the period during which their accuracy is being verified.
Right to Object: If processing is based on an overriding interest or your data is used for direct marketing purposes, you have the right to object to the processing of your data.
Right to Data Portability: If the processing is based on consent or a contract, and is carried out by automated means, you have the right to receive your data in a structured, commonly used, and machine-readable format, and to transfer these data to another data processor.
Right to Withdraw Consent: If processing is based on your consent, you have the right to withdraw your consent for future processing at any time, free of charge, by contacting us at: info@avenvis.com.
Right to Lodge a Complaint: You also have the right to lodge a complaint with a supervisory authority regarding our processing of your data.
GLOBAL DATA TRANSFERS
The Avenvis Group operates in various countries. By interacting with us, you acknowledge that, if necessary, your Personal Data may be processed on servers located in a different country from your country of residence. These countries might have data protection laws that differ from those in your country.
Nonetheless, we have implemented appropriate safeguards to ensure that your Personal Data is protected in accordance with this Privacy Policy. This includes the adoption of the European Commission’s Standard Contractual Clauses for transfers of Personal Data between our group companies. These clauses mandate that all affiliated companies protect Personal Data in accordance with a standard comparable to that required by European Union data protection law.
GLOBAL DATA TRANSFERS
Nonetheless, we have implemented appropriate safeguards to ensure that your Personal Data is protected in accordance with this Privacy Policy. This includes the adoption of the European Commission’s Standard Contractual Clauses for transfers of Personal Data between our group companies. These clauses mandate that all affiliated companies protect Personal Data in accordance with a standard comparable to that required by European Union data protection law.
COOKIE USAGE POLICY
The Avenvis website may utilize ‘cookies’ to enhance your online experience. Cookies are harmless and cannot be used to initiate programs or transmit viruses to your computer. They are uniquely designated to you and can only be read by a web server in the domain that issued the cookie.
Avenvis employs cookies for gathering your IP address and browsing data. Cookies are stored on your computer/device only with your consent.
For the purpose of tracking and analyzing how visitors interact with the Avenvis website, as well as to enhance user experience, Avenvis uses Google Analytics. This service employs cookies to monitor website traffic and user engagement with our site.
You generally have the option to accept or decline cookies through your web browser settings. While most browsers are set to automatically accept cookies, you can alter your settings to decline cookies if you prefer. However, declining cookies might prevent you from fully experiencing the interactive features of the Avenvis services or other websites you visit.
For more detailed information about our cookie policy, please visit our cookie policy page on our website.
Data Protection Standards
Ensuring the security of your business or personal data is of paramount importance when you entrust it to us. To provide you with confidence in how we handle your data, we actively engage third-party entities to evaluate our services against globally recognized benchmarks, such as ISO standards. This approach assures you that your business and personal data are managed with the utmost responsibility and care.
Data Processing Agreement Terms
In the course of our contractual relationship, there may arise a need to process Personal Data that has already been collected and processed by your company. This data may encompass all types of Personal Data related to your or your affiliates’ service users, website visitors, or clients, including their own clients’ data. In such scenarios, we would function either as a processor or a sub-processor, upholding the strictest confidentiality of all Personal Data and ensuring full compliance with EU Regulations.
In light of these responsibilities, specific obligations and liabilities will be applicable to us. To guarantee adherence to these responsibilities, we will provide a tailored Data Protection Agreement along with the Standard Contractual Clauses for the transfer of Personal Data, as recommended by the European Commission. These documents are designed to formalize our commitment to data protection and outline the specific measures we will take to safeguard the integrity and confidentiality of your data.
Personal Data Protection Commitment
Our philosophy is that innovative marketing plays a crucial role in business achievement, which is often why you might receive an email from us. However, we firmly uphold the principle that the rights of every individual must be respected and protected. This means that all personal data collection and processing activities are conducted in a lawful and equitable manner. To demonstrate our adherence to EU Data Protection Regulations, we encourage you to familiarize yourself with the following key points:
LEGAL BASIS FOR DATA PROCESSING
The processing of your personal data is conducted in compliance with point (f) of Article 6(1) (Legitimate Interests) of the EU Regulation No 2016/679, commonly known as the General Data Protection Regulation (GDPR).
As outlined in Article 47 of the GDPR Preamble, the processing of personal data for direct marketing purposes is recognized as an activity that fulfills a legitimate interest. This legal framework ensures that our data processing activities, particularly for direct marketing, are conducted in a manner that is consistent with the established principles and guidelines of the GDPR.
COLLECTION OF YOUR PERSONAL INFORMATION
We gather your personal data from publicly accessible sources, such as social media platforms. This approach enables us to obtain information that is openly shared or made available online.
TYPES OF PERSONAL INFORMATION COLLECTED
We may collect the following categories of personal information about you:
- Name,
- Address,
- Phone numbers,
- Email address.
These data types help us to understand and communicate with you more effectively.
PROTECTING YOUR PERSONAL DATA
To safeguard your personal information, we implement robust technical and organizational security measures. These include the use of encryption and authentication tools, designed to shield your data from manipulation, loss, destruction, and unauthorized access by third parties. These measures are integral to our commitment to maintaining the confidentiality and integrity of your personal data.
YOUR DATA PROTECTION RIGHTS
Your rights regarding personal data are prioritized and handled promptly by our responsible team, with no detriment to you:
- Right to Rectification: You are entitled to have any inaccurate personal data corrected and incomplete data completed without undue delay. To exercise this right, please reach out to us at: info@avenvis.com.
- Right to Erasure: Under Article 17(1), point (a), you have the right to request the deletion of your personal data. To enact this right, contact us at info@avenvis.com, specifying your desire to invoke your “right to be forgotten.” Upon receiving your request, we will promptly remove all your personal data from our records.
